This article only covers standard-type forms - new format. To learn more about these forms, click here; to learn more about the different types of existing forms, click here.

If you produce in bulk — fabrics, threads, leather, trims, components — the same production run is often sold to several buyers. Today, that means filling in the same details about your involvement and your sourcing every single time a buyer requests traceability.

That's a lot of duplicate work, and a lot of opportunities for inconsistencies between forms.

The Production Catalogue solves this. Save your production once, then reuse it in every new form, with any buyer, in seconds.

The Catalogue lets you save the information related to a production run under a custom name, so you can quickly pull it into any new form. It is your personal library of productions. Each entry stores everything that doesn't change from one buyer to the next:

What stays unique to each transaction (the buyer's PO, quantity, order date, shipping method) is not stored in the Catalogue — you'll always fill that in fresh.

💡 Think of it this way: the Catalogue stores how you made the product. The form captures who you sold it to and when.

The first time you declare a production, fill in the form as usual: the item you sold, your involvement, and your sourcing. Then click Submit.

You'll land on the Catalogue screen, where you can give your production a custom name. We'll suggest an example, but feel free to use your own internal codes or naming conventions — this name is for your eyes only.

As a reminder, a production refers to the information filled in under your involvement and your sourcing. You must therefore save the article independently of the end client.

⚠️ The name is permanent. Once you save it to the Catalogue, you can't edit it. Pick something precise and meaningful so you can recognize this production weeks or months later.
Please note that if you give your articles too generic a name such as "fabric", "pant", "cotton", or "leather", you will not be able to differentiate between similar articles you have processed in your catalog.

Once saved, your production is in your Catalogue and ready to reuse.

Next time a buyer requests traceability for the same production, open a new form and head to Section 1: Buyer's declaration.

On the right side, in the Already declared this item? section, type the name of the production you want to reuse and pick it from the dropdown.

The form auto-fills:

You only need to confirm the buyer-specific details (PO number, quantity, shipping date, shipping method) in the buyer's declaration, and submit. Done.

Before submitting, double-check that the pre-filled information from your Catalogue (input in your involvement and your sourcing sections) still matches the production you're declaring to this buyer.

⚠️ Catalogue entries cannot be edited. If anything has changed in your involvement or your sourcing — a new subcontractor, a different technical process, an updated material composition — do not reuse the old entry.

Instead, in the Search your catalog field, pick Create new at the bottom of the dropdown and fill out the form from scratch. After submission, you'll be able to save this updated production under a new name and add it to your Catalogue.

These features are still in development:

If you have questions or run into anything unexpected, reach out to your Fairly Made contact or use the chat bubble at the bottom right of the platform. We're here to help.