The forms consist of three sections available in the My forms, as well as the option to attach a TC in the My documents tab.
Step 1: Confirm the transaction completed with your buyer (item sold)
Step 2: Describe your involvement in the production of the sold item
Step 3: Declare the transactions completed with your providers (items purchased)
Step 1 - Buyer’s declaration 📝
Objective: verify the accuracy of your buyer’s declaration (brand or downstream supplier) regarding the item you sold.
If the statement is correct, click on the button
I confirm the accuracyto proceed.If the statement is inaccurate, edit it and then click on
I confirm the accuracy.
Step 2 - Your involvement 🏭
Objectif : understand the action you taken and any potential subcontracting on the item you sold.
Declare the operation that your company carried out in-house for the item sold.
If you are a trader, select
Trading.If you subcontracted this operation, please declare your subcontractors and the share of production you carried out in-house. Subcontractors will not be contacted.
Subcontractors are the factories that performed a specific step and to whom you supplied all necessary items.If this factory sourced materials itself, please declare it in Step 3 instead, which is dedicated to sourcing.
Technical information is optional but very useful to ensure the environmental impact of the products is calculated using real data, so please provide it whenever possible.
If you carried out several steps internally for this same item, you can click
Add a processand fill in the section again.
If you have created too many production steps compared to what you actually completed, click the trash icon in the top right corner to delete the step.
Step 3 - Your sourcing 🧶
Objective: identify all purchased items that were necessary for the manufacture of the item you sold and the associated suppliers.
Declare the component category required to manufacture the item you sold, as well as a precise name/description of the article. This name/description should be easily recognisable by the associated supplier.
Declare the name of the supplier who sold you the item and the process they carried out in-house.
If your supplier is a trader, please select
Trading.Indicate the composition of the item you purchased as well as the country of the first operation made on the raw material:
Harvesting for plant-based materials
Breeding/capture for the animal-derived materials
Recycling for the recycled materials
Polymer synthesis for synthetic materials
Mining for metal or stones
If the raw material is certified (GOTS, GRS, etc.), please indicate this. You will then be asked to upload the corresponding TC.
Please provide the transaction details for this item. This will enable the supplier to more easily identify the order you placed with them (PO, date, quantity, shipping, etc.).
If several different items were required to manufacture the item you sold, you can click
Add a sourced componentto create one section per purchased item.
Identical items from one supplier:
You purchased several identical items from the same supplier to manufacture the sold product.
If the items have the same reference, composition, and supplier, you only need to create one component.
Example:
If several identical buttons were used to make a jacket, create only one “buttons” component.
Multisourcing:
You buy the same component from multiple suppliers.
In this case, create one component per supplier.
Example:
If some buttons were sourced from Supplier A and others from Supplier B:
Create a buttons component with Supplier A’s information
Then click
Add a sourced componentto create another buttons component with Supplier B’s information
Transaction Certificates (if applicable) 📃
If you declare that a material is certified in the form you filled out, you will receive a notification asking you to upload a TC - the notification appears in
My forms tab.
The TC must be uploaded to the platform within a maximum of 6 months after your form validation date in
My documents tab.
You will find all the instructions for downloading transaction certificates in the corresponding article.
Use cases
Standard manufacturing:
You are a production plant.
To produce your item, you purchased different materials and components.
Example:
To manufacture a jacket, you needed:
fabric for the outer shell
fabric for the lining
buttons
In this case:
You declare your own transformation steps in My Involvement (e.g. product manufacturing).
You can create the components in the My sourcing section : (e.g. buttons, lining, and main fabric).
Trading:
You are a buying or sourcing office that purchases and resells items, without performing any transformation.
Example:
You purchase a piece of garment from a manufacturing workshop and resell it to your customer.
In this case:
Declare trading as your activity in
Your involvementDeclare the finished product supplier in
Your sourcing
Transformer / converter:
You do not carry out in-house manufacturing. Instead, you coordinate the transformation of the item through subcontracted finishing operations.
Example:
You are a converter who purchases greige fabric, coordinates several finishing operations with partners, and then resells the finished fabric.
In this case:
Declare each finishing operation you coordinated in
Your involvement(e.g. dyeing, printing, embroidery...)Specify that each operation was subcontracted and that 0% of the production was done in-house
Declare the items you purchased (for example greige fabric) in
My sourcing